The role of Shared Ownership Conveyancing Assistant is to support the Fee Earner. You will have the ability to work under supervision and have good organisational and time keeping skills, along with excellent attention to details. You will need to be able to meet set deadlines and complete your work with confidence whilst demonstrating an ability to prioritise urgent matters. You will be supervised and provided with the support and training required to work towards becoming an independent Fee Earner.

KEY RESPONSIBILITIES:

• Support your Fee Earner(s) in the management of their caseload by actioning legal procedures as directed by the Fee Earner(s).
• To carry out electronic ID checks on all Clients and ensure these meet the standard requirements.
• Taking instructions from clients
• Carry out OS2 and Bankruptcy searches and ensuring these remain in date;
• Collating, sending and checking supporting documents;
• Carrying out pre-contract searches and checking whether the property is affected by local authority proposals, leases, easements or covenants, mortgages, land tax, susceptibility to flooding or subsidence, or liability for unsound building structures and repairs
• Receiving and reviewing mortgage instructions from lenders and undertaking specific tasks required
• Carry out any additional admin work within the department or organisation.
• Managing client expectations

CORE COMPETENCIES:

• Customer focus
• Attention to detail
• Team Player
• Professional and friendly persona
• Communication skills with Directors, Management and Colleagues
• Excellent organisational skills
• Interest in using technology to improve client and conveyancer experience.
• Excellent time keeping.
• Self-motivation

ROTATION OF DUTIES:

It is expected that all staff within Residential Team will occasionally rotate roles to enable them to learn the duties of other team members and hence provide adequate cover during holiday and sick leave.

ERRORS AND EXCLUSIONS:

Every effort has been made to ensure that this is a full description of duties and responsibilities of the role, however, it is not an exhaustive list.

All job descriptions will be reviewed at least annually during the staff appraisal process and from time to time by the management in conjunction with HR and the company reserves the right to make reasonable changes to the description in response to the changing needs of the business.